What matters most
Start earlier when the event has multiple rooms, formal cues, cultural files, performances, production suppliers or venue approval steps.
Points to work through
- Identify the date by which the venue, programme owner, music approver and equipment split must be known.
- Allow time to compare the same brief, clarify exclusions and revise the run sheet before payment decisions.
- For a simpler private event, shorten the process only when venue access, sound responsibility and music direction are already clear.
- If the event is close, reduce optional complexity first and send a decision-ready brief rather than a vague urgent request.