What matters most
Ask for the supplier load-in point, the route to the room, and whether a lift or stairs are involved.
Points to work through
- Confirm the earliest access time for setup and the latest the equipment must be cleared.
- Ask what sound system is installed, whether it can be used, and who operates it.
- Confirm power: available sockets near the setup point, circuit capacity, and whether extra power costs.
- Ask the finish-time rule and any noise limit, and get the current written answer, not a general assumption.
- Check whether outside suppliers need approval, insurance or a fee before you book around them.