What matters most
Work backwards from guest arrival: the room must be set, checked and reset to look ready before the first guest.
Points to work through
- Block time for parking, unloading, moving equipment to the room, and any lift queue.
- Allow a proper line check — every microphone and input tested — not just "does sound come out".
- Coordinate with other suppliers (florist, AV, caterer) so setup does not collide in the same window.
- Confirm where cases and empty flight boxes are stored during the event.
- Leave a buffer so a late load-in does not eat into soundcheck and start the night behind.